Privacy Policy

1. Introduction & Data Controller

Guardform s.r.o. (“we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, and safeguard your data in accordance with the EU General Data Protection Regulation (GDPR) and relevant Czech legislation.

2. Information We Collect

We collect data necessary to facilitate professional partnerships, technical consulting, and procurement logistics:

• Identity & Contact Data: Name, professional title, company affiliation, email address, and phone number.
• Technical Data: IP address, browser type, and site interaction data used to optimize our digital presence and ensure website security.
• Operational Documentation: For partners and subcontractors, we may process certifications, capacity reports, and professional credentials required for participation in official tenders.

3. How We Use Your Information

We process your data based on:

• Contractual Necessity: To manage teaming agreements, supply chains, and B2B services.
• Legal Obligation: To comply with statutory regulations regarding international trade and commercial transparency.
• Legitimate Interest: To provide technical updates, share information on equipment standards, and manage professional inquiries.

4. Data Security & Confidentiality

Given our involvement in the textile and footwear sectors for specialized and military use, we maintain high standards of confidentiality:

• Secure Handling: Technical specifications and project-specific data are handled via encrypted channels.
• Access Control: Access to sensitive partner or manufacturing data is restricted to authorized personnel on a “need-to-know” basis.
• Integrity: We use industry-standard technical measures to prevent unauthorized access, loss, or disclosure of information.

5. Sharing of Information

We do not sell or rent personal data. Information is shared only with third parties when essential for our business operations:

• Contracting Authorities: Relevant governmental or international organizations during tender registration or bid submission.
• Accredited Testing Bodies: Laboratories and certification authorities required for validating product quality and standards.
• Professional Advisors: Legal, tax, and strategic consultants assisting with regulatory compliance.

6. International Data Transfers

To support our manufacturing footprint and global supply chain, data may be transferred between the European Economic Area (EEA) and our production facilities or partners outside the EU (including Ukraine). These transfers are conducted under Standard Contractual Clauses (SCCs) to ensure a level of data protection equivalent to GDPR standards.

7. Your Rights

Under GDPR, you have the following rights:

• Access & Rectification: Request a copy of your data or correct inaccuracies.
• Erasure: Request deletion of your data when it is no longer required for legal or contractual purposes.
• Portability: Request the transfer of your data to another provider.
• Withdraw Consent: Opt-out of communications at any time.

To exercise these rights, please contact us at info@guardform.eu.

8. Retention of Data

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, including the duration of procurement cycles and subsequent legal retention periods required for commercial contracts (typically 10 years).

9. Contact Us

For any inquiries regarding this policy or our data practices, please contact our team.